Commercial Property Management offers a comprehensive commercial property management service for all the property management requirements for Commercial, Retail and Industrial property. Effective financial and facility management are our priority and provides a competitive advantage to our clients, underpinned by modern infrastructure. Setting out an accurate property budget and reporting a monthly performance to budget with a detailed rent roll and creditors statement, enables accurate utility recoveries and variances to be tightly controlled. This operational efficiency will increase the returns to our clients.’s Commercial, Industrial and Retail property management services are based upon a detailed analysis of the specific requirements of the landlord as well as the inherent qualities and potential of the portfolio. We pride ourselves on offering tailored solutions to property portfolios increasing the returns to our clients.

Our commercial property management service includes the following:

Tenant Selection & Vacancy Management:

  • Sending out vacancy schedules to brokers monthly.
  • Comprehensive application and screening process for potential tenants.
  • Interviewing, obtaining, and checking of background and landlord references.
  • Inspection of bank statements and payment profile.
  • Determine credit worthiness on potential tenants.
  • Determination of affordability on gross income, net income, and net surplus to assess suitability of potential tenant.
  • Lease preparation.
  • Collection of first month’s rent and deposit before placement.
  • Preparation of lease agreement and all other documentation in accordance with relevant legislation.

Rent Collection:

  • Monthly rent collection through debit order facility.
  • Sending out monthly invoices and quarterly statements to the landlords and tenants.
  • Collection of monthly rental as well as other charges and recoveries due to the landlord.
  • Handing over of tenants for non-payment of rent to the debt collection agency and attorneys and the following up thereof.

Financial Management:

  • Payment of gross rental less approved operating expenses to the Landlord on the 7th working day of the month.
  • Payment of all approved operating expenses on behalf of the Landlord.
  • VAT returns and reconciliations.
  • Preparation and submission of monthly financial reports, including performance to budget, customer age analysis, and credit control reports.
  • Monthly accounting of receipts and expenses.
  • Preparation of the Annual Property Budget.
  • Management of tenant’s deposits in trust account on behalf of the landlord.

Administration, Secretarial, and Advisory Services:

  • Preparation and circulation of notices to tenants.
  • Preparation and mailing of correspondence.
  • Preparation and issuing of lease agreement, debit order forms, and other legal documentation.
  • Maintenance of statutory and permanent records.

Facilities Management and Property Maintenance Management:

  • Property Lifecycle management of plant and equipment.
  • Attending to all maintenance issues and submission of quotes to the Landlord.
  • Obtaining prior written approval of repair and quoted price by the Landlord.
  • Allocating approved repair work to approved sub-contractors.
  • Confirmation of completion of work and issuing of certificate of completion to Landlord.

Please contact Michael Bauer on 083 255 4442 or today for an obligation free quote.